Skip to main content

Read the year plan calendar, day by day

This article explains everything a single day in the Planner calendar can show, so you can read a person's year plan at a glance.

Every picture below shows the same month: May 2026 for one offshore worker on a rotation of 14 days on and 14 days off. Here is the whole month with every layer in place:

The month name sits on the left, the day numbers run along the top, and FD on the right is the number of field days in the month: days with an activity type that is set up to count as a field day. Here that is the 13 offshore days.

The sections below take this month apart, starting from an empty calendar and adding one layer at a time. Each picture shows the two weeks that matter for that section, at the size the year plan uses.

Part 1: What a day shows​

The empty month​

Each day is a small square inside a grey frame. A white square means the person has no rotation on that day.

Layer 1: The rotation (on and off)​

The colour of the square comes from the person's rotation.

  • Green is an on day, when the rotation has them at work.
  • Blue is an off day, when the rotation has them off work.

Here the person is on from 1 to 14 May, off from 15 to 28 May, and on again from 29 May.

The rotation says when a person is expected to work. It does not say what they do. That is the next layer.

Layer 2: Activities​

An activity is what the person actually does on a day, such as offshore work, travel, training, 1/3 Off or vacation. It shows as a coloured strip across the top of the square. Each activity type has its own colour, and the legend above the calendar lists the colours your organisation uses.

In this month the person travels out on 1 May, works offshore from 2 to 14 May, travels home on 15 May, has 1/3 Off from 16 to 19 May, and takes vacation from 29 May.

The strip sits on top of the rotation colour, so you can see both at once. In the whole month at the top, for example, the vacation on 29 to 31 May sits on green on days: the person was expected at work and is on leave instead.

Layer 3: The shift​

For activities that use shift times, such as offshore work, a small circle under the strip shows which shift the person works that day.

CircleShift
Empty (light)Day shift
Split (half light, half dark)Mid shift: a shift that starts at 12:00 or later and is not a night shift
Filled (dark)Night shift

Here the offshore period starts on day shifts, moves to mid shifts on 6 May and ends on night shifts from 10 May.

Days without shift times, such as travel or vacation, have no circle. To see the shift's exact name, hover over the day (see Hover over a day to see the details).

Layer 4: Public holidays​

A red line along the bottom of the square marks a public holiday. The holidays come from the country set on the person's profile, so people in different countries see different holidays.

The holiday line does not change anything else on the day. On 14 May the person is still offshore on a night shift, and the line tells you that the day is also a public holiday.

Layer 5: Notes and today​

The last layer adds two markers.

  • A speech bubble in the corner of an activity's last day is the activity's note. A dark bubble means the activity has a note; click it to read or change the note. If you can edit the plan, a faint bubble on the last day of other activities lets you add one.
  • A light grey shade over the whole frame marks today. Today's day number at the top is shaded too.

All the layers in one day​

Here is 14 May on its own, enlarged. It carries every layer at once.

Hover over a day to see the details​

Hold the pointer over any day to see a card with the full details. The card shows only the lines that apply to that day. Here is the card for 14 May:

The card can show:

  • the date, and the holiday name in red
  • the activity and the job
  • the job type, shift, job start and end dates, wellbore, facility or rig, customer and role
  • the activity's own start and end dates
  • on 1/3 Off days, 1/3 Off End: the date and time the time off ends
  • the activity's note

A day with nothing planned still shows its date.

Part 2: What you see while editing​

When you change the plan, the calendar adds temporary markers on top of the layers above. They go away when you finish or cancel.

Selecting days​

Press a day and drag across the days you want. A frame goes around the selection, with the number of days inside it (5d here). You then choose what to add to those days.

Selecting and moving an activity​

Double-click an activity to open it and change its details.

If your organisation has turned on changing dates by dragging, you can also change an activity's dates directly in the calendar. Turn on Change dates at the top of the year plan, then click an activity. All its days get a grey shade and outline, and a handle appears at each end.

To move or stretch it:

  1. Drag the middle of the activity to move it, or drag a handle to change its start or end date.
  2. Let go of the mouse button. If you have chosen to review every change, you check it before it is saved.

While you drag, the calendar shows a preview:

  • The activity's new days are shaded and outlined.
  • Its original days stay visible, but faded.
  • If your organisation plans 1/3 Off automatically, the 1/3 Off that follows the activity moves with it and shows as grey stripes.
  • Yellow stripes with a yellow outline are a warning: those days already hold another activity, and saving will replace it.

In this picture the offshore period is dragged three days later. It now ends on 17 May, its 1/3 Off follows on 18 to 21 May, and the Travel day on 15 May is marked in yellow because the move would replace it.

Check the yellow days before you let go

Yellow days mean another activity will be replaced. If that is not what you want, drag the activity back before you let go.

Moving with the keyboard​

When you move through the calendar with the arrow keys, the day you are on gets a dark outline.

Other things you may see​

  • A plain grey square is a date that does not exist, such as 30 February. The year plan has 31 columns for every month, so short months end with grey squares.
  • Bigger or smaller days. Use Cell size (Compact, Standard or Large) above the calendar to change how big the days are. The layers stay the same.

The same day in Personnel Overview​

Personnel Overview shows many people at once and uses the same day. The rotation colour, activity strip, shift circle, note bubble and today shade all mean the same thing there. One layer is missing: Personnel Overview does not show public holidays. Open the person's year plan to check for holidays.

If your organisation has turned on changing dates by dragging and you can plan rotations, Change dates works in Personnel Overview too.

Quick reference​

You seeIt means
White squareNo rotation on that day
Green squareOn day in the rotation
Blue squareOff day in the rotation
Coloured strip at the topThe activity; the colour is the activity type
Empty circleDay shift
Split circleMid shift
Filled circleNight shift
Red line at the bottomPublic holiday in the person's country
Dark speech bubbleThe activity has a note
Faint speech bubbleAdd a note to the activity
Grey shade over the frameToday
Plain grey squareThe date does not exist
Frame with a day countDays you have selected
Grey shade and outline with handlesThe activity you have selected
Faded daysWhere the activity was before you moved it
Grey stripes1/3 Off that follows a moved activity
Yellow stripesSaving will replace the activity on these days