Understand Timekeeper permissions
Markular grants access by permission, not by job title. Timekeeper has a small set of permissions, and the most common thing people do, filling in their own timesheet, needs none of them. This reference lists the permissions so you can give each person exactly the access they need.
Filling in your own timesheet needs no permission
Anyone who can sign in, in an organisation that uses Timekeeper, can fill in their own timesheet, approve it day by day, submit it, and see their own favorites, balances, and notifications. The permissions below are only for the people who approve other people's time, run payroll, or set the module up.
The Timekeeper permissions
| Permission | What it unlocks |
|---|---|
| Approve timesheets | Review, approve, or reject the timesheets of the people you manage, approve or lock individual days, and see who is missing a timesheet. |
| Run payroll | Give the final payroll sign-off and run the payroll export. |
| Manage payroll months | Create, recalculate, and work through a payroll month before it is exported. |
| Configure payroll costs | Set up the rules behind variable pay: dedicated-days rules, pay elements, and activity-to-cost mappings. |
| Manage Timekeeper settings | Manage the activity codes, bonus codes, and work schedules the module is built on. |
How the permissions fit together
- The personal timesheet is open to everyone, so most people need no Timekeeper permission at all.
- Approve timesheets goes to the managers who check their people's hours. A manager can never approve their own timesheet.
- Run payroll is the final money gate, so keep it to the payroll team. Being able to manage payroll months does not by itself let someone run the export.
- Manage payroll months and Configure payroll costs are for the people who prepare payroll. Configuring the cost rules is edge setup that few people touch.
- Manage Timekeeper settings is for the admin who sets up the codes and schedules everyone else relies on.
Choosing what to grant
- A team manager who approves time needs Approve timesheets.
- The payroll team needs Run payroll, and Manage payroll months to prepare each month. Add Configure payroll costs only for whoever maintains the cost rules.
- An admin who sets the module up needs Manage Timekeeper settings. See Check your Timekeeper setup.
- Everyone else needs nothing extra to fill in their own timesheet.
Grant the narrowest set that lets a person do their work. You can always add a permission later.
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